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3 articles to convince you to ditch Excel for good

Mar 15, 2017

ditchexcel-320x167.jpgDespite all the recent advances and innovation in CRE technology, many brokers tell us they still use Excel spreadsheets to keep their business organized. Whether they’re maintaining contact details, commission records, or deal reports, many brokers still rely heavily on a system that segregates their data, making it harder to use that data effectively.

Trust us, relational databases are your friend. If you still need to take the leap, consider these three perspectives.

1. A comparison of how Excel and a CRM handle your business needs

Check out a quick chart to see these two systems square off. For example, think about data security and access. In a CRM, the system admin can set controls on who can see what and which fields can be edited. Users can also see the data as it’s updated.

In Excel, you’re limited to a file as it exists when you send it to someone (or just need to find it on your desktop). Version control becomes an issue quickly, and it’s difficult to collaborate and stay up-to-date.

2. Excel has errors and it’s killing your deals

Did you know that 9 out of 10 spreadsheets contain errors? In commercial real estate, a mistake like this could cost quite a lot. Multiple studies have reported that Microsoft Excel is not as simple or accurate as users think. One misplaced number or decimal point—whether you entered it or the format autocorrected—can ruin your entire data set. That’s why Excel was once proclaimed “the most dangerous software on the planet” after JPMorgan cited billions of dollars lost to cutting and pasting.

3. Why a people person needs data, too

If you’re resistant to numbers and data in general, read this article. We promise, it’s not as scary as you think.

Apto Founder and CEO, Tanner McGraw, argues that commercial real estate brokers are thinking about data all wrong. It is simply information—and for brokers, it takes countless forms, from the names of landlords, owners and CEOs, to building sale prices, to the number of times they’ve reached out to a prospect. Sure, most brokers would rather be making pitches than crunching numbers, but if they can change the way they think about data, they can actually use their time more efficiently and improve performance in a way that doesn’t conflict with their natural love of the sales game.

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The Apto Team

Written by The Apto Team

Apto, the commercial real estate software company, is the #1 CRM and deal management platform for commercial real estate brokers, with more paid users than any other service. Apto was built by and for brokers to help them manage contacts, properties, listings and deals from anywhere, on any device. Apto customers include thousands of independent brokers around the world, as well as multinational brokerages CBRE, JLL, NKF, Cushman & Wakefield and others. Headquartered in Denver, Apto is one of the fastest-growing private companies in the U.S., as ranked by Inc. magazine three years in a row.

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